URL: In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac. Archiving is available when you enable the rule which is set up and run in your mailbox. The Archiving rule will help you move the data from the server to a folder on your computer to reduce the mailbox size. If you are using Outlook on PC read the Knowledge Base article for more information. Outlook 2011 for Mac To start using local Mac archiving, you would need to create the Archive folder. To create the Archive folder:.
Unhide On My Computer folder: in Outlook 2011 click on the Outlook menu at the top of your screen Preferences General uncheck the box Hide On My Computer Folders. Create local archive folder: right-click (or ctrl-click) on the On My Computer heading choose New Folder and give it a name (eg. After the folder is created you would need to set up an archiving rule:.
This article describes how to configure Microsoft Outlook for Mac 2011 with POP or IMAP email accounts. POP or IMAP email accounts include accounts from Internet service providers and from email services, such as AOL, Gmail, MobileMe, Outlook.com, and Yahoo. Configuring Gmail (IMAP) and Outlook for Mac 2011. Having recently started to use a Mac at home, quickly started to miss Outlook. So I was delighted to hear of the release of Microsoft Office for Mac 2011. The following are the instructions to set up IMAP access in Outlook 2011.
In Outlook 2011 for Mac, go to Tools Rules. Alternatively, go to Rules from the ribbon and select Edit rules:. Select Exchange on the left pane menu and click on ' +' to add a new rule:. Give the rule a name and specify the conditions using drop-down lists as follows:. If all conditions are met: Selected. When a new message arrives: Date Received is greater than enter any number days old. Note: Outlook interface might be different and you will be prompted to specify After and Before dates.
Do the following: Move Message any folder on your computer. Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules. Enabled: Checked. Click OK to save the rule.
Apply the rule by clicking on the source folder, then Rules Apply Name of the rule. To export the data from the Archive folder navigate to File Export. On dialog window choose types of items that should be included in the archive file. Click Continue. On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored. You may add the tags optionally. Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size.
After the task completed you will find the.olm file with your mailbox items saved on the computer. Confirm that items are in the file.
Navigate to File Import Outlook for Mac archive file choose the file. File will be displayed in the list of folders.
If all items are in place, you may empty the Archive folder. Outlook 2016 for Mac Important: Archive button is available only on Exchange 2016 To start using local Mac archiving, you would need to create the Archive folder.
To create Archive folder: To create Archive folder choose one or more messages that you would like to archive chose Archive on the ribbon. As soon as you choose Archive, you will get a prompt The 'Archive' folder for 'Microsoft' does not exist to proceed click Continue button. The Archive folder will be automatically created. After the folder is created you would need to set up an archiving rule:.
In Outlook 2016 for Mac, go to Tools Rules. Alternatively, go to Rules from the ribbon and select Edit rules:.
Select Exchange on the left pane menu and click on ' +' to add a new rule:. Give the rule a name and specify the conditions using drop-down lists as follows:.
If all conditions are met: Selected. When a new message arrives: Date Received is greater than enter any number days old. Do the following: Move Message any folder on your computer. Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules. Enabled: Checked.
Note: Outlook interface might be different and you will be prompted to specify After and Before dates. Click OK to save the rule. Apply the rule by clicking on the source folder, then Rules Apply Name of the rule. To export the data from the Archive folder navigate to File Export.
On dialog window choose types of items that should be included in the archive file. Click Continue. On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored. You may add the tags optionally.
Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size. After the task completed you will find the.olm file with your mailbox items saved on the computer.
Confirm that items are in the file. Navigate to File Import Outlook for Mac archive file choose the file. File will be displayed in the list of folders. If all items are in place, you may empty the Archive folder.
Im trying to setup my dad's email on his new Mac desktop on Outlook. I added all the info on the account settings but it still won't receive email. This is the message i keep getting when i try to refresh Outlook.
'Outlook cannot fine the server. Verify the server info is entered correctly in the Account Settings, and that your DNS settings in the Network pane of Systems Preferences are correct. Error code: -3176' I'm sure I'm just putting in the info wrong.
He uses Time Warner Cable for email (satx.rr.com). Hi Miranda, According to the error message, here are some references, hope it’s helpful. If you want to receive more information about Office 2011, I recommend you post this problem in Office for Mac forum: The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us.
Thank you for your understanding. Best regards, Greta Ge TechNet Community Support It's recommended to download and install, which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office programs. Hi Miranda, According to the error message, here are some references, hope it’s helpful.
If you want to receive more information about Office 2011, I recommend you post this problem in Office for Mac forum: The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding. Best regards, Greta Ge TechNet Community Support It's recommended to download and install, which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office programs.